News

We implemented the Solr search tool within UQ eSpace last week. This allows more powerful searching from the Quick Search box. You can now search for author names in Quick Search. You can use wildcards such as * for multiple characters, e.g. experiment* or ? for a single character, e.g. wom?n. Proximity searching and full Boolean logic can also be used. More details at http://lucene.apache.org/java/docs/queryparsersyntax.html.

All communities in UQ eSpace were rationalised last week. Most School and Centre collections will now appear under their Faculty instead of under a school or centre community. This was done to reduce the number of communities in UQ eSpace, and to help people navigate more quickly to collections. Please contact the Manager, UQ eSpace, about any confusion.

Security on collections has now been tightened. Users who formerly had Create and Edit rights will now only have Create rights. This is to ensure the integrity of records after they have been published.

The change will mean you will not be able to edit a record after you have originally submitted it for approval or saved it, i.e. you will only get one go at creating the record. Once you have submitted it for approval, changes can only be made by a UQ eSpace administrator. We are currently investigating ways to change the workflows so that you will be able to edit unpublished records.

If you are inconvenienced by this change, please contact Belinda Weaver on ext 58281 to discuss a work-around.

If you wish to have changes made to a published record, please email details of the proposed changes to espace@library.uq.edu.au.

We are able to batch import citations stored in EndNote libraries into UQ eSpace if anyone is interested in using this service, either for the HERDC, or to get their own records into the system before we need to gear up for ERA. Please contact Belinda Weaver, Manager, UQ eSpace, if you are interested in taking advantage of this service. You can phone her on 336 58281 or email her at espace@library.uq.edu.au.

Uq eSpace supports text files, PDFs, multimedia, images and a range of digital formats. See the examples below for what UQ eSpace can do.

A sound recording:
Rosemary Dobson reads from her own work

A book chapter:
Gwen Harwood : Collected Poems

A multi-part thesis with animations:
Student Thesis

Book cover art:
Carter Brown book cover

A photograph:
Miss Equal Pay in sportscar during May Day procession 1967 Brisbane

A journal article:
Refereed medical journal article

Archaeological fieldwork:
From Gooreng Gooreng Cultural Heritage Project

Architectural photographs:
From Digilib: Queensland Country Towns

Library Video Competition:
Winning entry
Runner up

Logged-in users can now leave comments on individual records within the repository, and assign ratings to records. The Add a Comment functionality should appear at the bottom of each individual record. The Comment feature should be especially useful with image records. For example, users can add comments that will help identify people and places in photographs. The feature can also be used to update information about publications. Authors can use it themselves to advise readers of developments since publication. The Comment feature may also be useful for notifying authors about errors in records.

Full citations (rather than author/title only) are now the default view in search results or when browsing in UQ eSpace. The old author/title view is still available as 'Classic Simple View'. There is also a copy-friendly 'Citations Only' view available from the drop-down list of views or by clicking the book icon next to the RSS icon in any search or browse screen. Use the 'Citations Only' view when you want to copy citations into a Word document, CV or other document. This will temporarily hide the download statistics for items while you copy the citation data.

UQ authors in UQ eSpace should now be linked to a single author ID sourced from the HR system. This will tie together all different versions of names so that statistics and search results for individual authors are unified. Those names linked with author IDs should appear in green. Non-linked names will be in pale blue (the normal colour for links on UQ eSpace). Some records do not yet have the correct author ID linkage. Thus, statistics for such authors may be inaccurate. This affects only a small subset of authors due to problems encountered when the records were migrated from ePrintsUQ. These records are currently being edited to add correct author IDs.

The top 50 authors statistics are now based on author ID linked record downloads, rather than being based on author name string matches. This leads to greater accuracy in statistics calculation for authors who had records under many different author name strings. Accuracy will be improved once more authors are linked to their records with their UQ eSpace author id. We will be releasing some code updates in the coming days to make identification of the author id linkage visible so linking can be made easier by repository managers.

We know how interesting statistics can be so we have now opened our full website statistics. These statistics are powered by the AWStats software. Click the last link on the eSpace homepage under Download Statistics to see them.

The problem with download statistics has now been resolved and they are up to date.

New features have recently been added to UQ eSpace. Advanced search is now enabled, allowing you to search by multiple criteria. Search results can now be sorted by date, as well as by title or search relevance. My UQ eSpace has also been updated. Click on Collections when you log in to navigate quickly to collections in which you have rights to create records.

Citation data from a range of UQ sources will soon be batch imported into UQ eSpace. Sources include data feeds from the ResearchMaster system (the annual DEST reporting system), UQ staff-nominated records from the UQ Cited database (Thomson/ISI data), and some material from UQ ReSEARCHers. This data is being imported to create a body of citation data that can be used, if required, for the RQF. The batch import will mean this data will appear 'automatically' in UQ eSpace, therefore it will not need to be manually added. If you are interested in manually adding citations to UQ eSpace, but do not want to duplicate material that you know currently exists in other systems, please consult the UQ eSpace co-ordinator for advice prior to deposit by emailing espace@library.uq.edu.au.

Users with 'create' rights in UQ eSpace can now clone items in the repository. Clone is useful when you want to create a record similar to a record you have created before - say with the same authors, or for the same journal or subject area. You may also wish to clone a record when you are depositing a journal article version of a work originally submitted as a conference paper. Once you have cloned the record, you will need to edit the new record's information. You may also need to attach another file to it. When an individual record is displayed, the 'Clone Record' icon should appear along with the 'Create' icon (a pencil).

Openly available records in UQ eSpace have recently been harvested by the OAIster service, a meta-search for digital repositories worldwide. OAIster currently indexes more than 750 digital collections, including open access journals, e-theses, working paper archives and museum collections. Records will be available through OAIster soon, which should greatly increase their visibility.

Postgraduate students are welcome to create records in UQ eSpace. Collections for postgraduate students now exist at the faculty level, e.g. 'Student Publications of the Faculty of Arts'. Log in to UQ eSpace via the UQ Login link. Click on My UQ eSpace, then on the Student Publications collection that will appear. From there you can create records.

ePrintsUQ has now closed for submission purposes. The material in ePrintsUQ is currently being migrated to this repository, UQ eSpace. UQ staff can deposit material in UQ eSpace now. Material goes into collections under specific communities. In most cases, your school or centre will be your community. (One exception is schools or centres involved in current research assessment trials: the community for that material is RQA 2007. RQA 2007 data entry instructions are here). For non-RQA materials, please deposit work in the Publications of the ... collection for your school or centre. Instructions on deposit are here. If you cannot locate a collection for your school or centre, please email espace@library.uq.edu.au